Structured documentation for every season
When the board asks how you're developing coaches, when it's time for contract renewals, when compliance matters: you have research-backed data, not a vague recollection.
Built for compliance from day one
Research-backed evaluation records
Every evaluation uses the CAMS™ Framework, a validated model, not a homegrown survey. This means your documentation stands up to scrutiny from board members, superintendents, and legal review.
Contract renewal documentation
When it's time for a contract renewal conversation, you have scores, trends, multi-perspective feedback, and AI-generated insights. Data-driven decisions, not gut feelings.
Full data export
Export everything to Excel: 5 sheets covering campaign overview, coach scores, rater group breakdown, question-level scores, and comments. Your data is always accessible and portable.
COPPA and FERPA compliant
CoachLeap does not collect or store student personally identifiable information. Survey responses are anonymous: no names, no emails, no student PII. This makes us fully COPPA and FERPA compliant by design, not by policy.
SOC 2 and ISO 27001 certified
Your evaluation data is protected by enterprise-grade security. SOC 2 Type II and ISO 27001 certifications mean our security controls are independently audited and verified.
Audit-ready documentation
Every campaign, every response, every report is timestamped and stored. If a board member, superintendent, or parent asks about your coaching evaluation process, you can show them exactly what was done, when, and what the results were.
How it works: from evaluation to audit-ready records
Run a structured evaluation campaign
Every evaluation uses the CAMS™ Framework, a validated, research-based model with 24 items across four coaching dimensions. Because the survey instrument is standardized, your records are consistent season to season and coach to coach. Board members, superintendents, and legal counsel can see that your process follows a structured methodology, not an ad hoc checklist you put together yourself.
Collect responses from multiple rater groups
Student-athletes, parents, fellow coaches, and administrators each complete the evaluation independently. Multi-perspective feedback strengthens your documentation because it shows the evaluation reflects more than one person's opinion. Response counts, completion rates, and timestamps are all recorded automatically for every campaign.
Generate timestamped reports
When a campaign closes, CoachLeap generates a detailed report for each coach with quantitative scores, CAMS™ coaching profile, rater group breakdowns, and AI-generated insights. Every report is timestamped and stored permanently. You can access any evaluation from any season at any time. This creates a longitudinal record of coaching performance that grows more valuable each year.
Export data for external use
Export the full dataset to Excel at any time. The export includes five sheets: campaign overview, coach scores, rater group breakdown, question-level scores, and all screened comments. Use this data for board presentations, HR documentation, contract renewal conversations, or your own analysis. Your data is always portable and accessible.
Answer any question with documented evidence
When the superintendent asks how you evaluate coaches, when a parent questions a contract decision, when the board wants to see your coaching development process: you pull up the data. Scores, trends, multi-perspective feedback, and AI-generated insights are all organized by coach, sport, and season. No scrambling. No relying on memory. The documentation speaks for itself.
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Frequently Asked Questions
Yes. CoachLeap does not collect or store student personally identifiable information (PII). Survey responses are completely anonymous: no student names, emails, or identifiers are captured. This means CoachLeap is FERPA compliant by design.
Yes. Since we do not collect any personal information from students under 13 (or any students at all), CoachLeap is fully COPPA compliant. Athletes interact with the platform anonymously through a QR code. No accounts, no sign-ups, no personal data collected.
CoachLeap produces structured, timestamped evaluation records using a validated framework. While we're not legal advisors, many Athletic Directors use CoachLeap documentation to support contract decisions, performance improvement plans, and board presentations.
All data is hosted in secure US data centers, encrypted in transit (TLS 1.3) and at rest (AES-256). We are SOC 2 Type II and ISO 27001 certified, with security controls independently audited annually.
The export contains five sheets: Campaign Overview (campaign settings and participation stats), Coach Scores (overall and per-dimension scores for each coach), Rater Group Breakdown (scores split by athletes, parents, coaches, and administrators), Question-Level Scores (every question with averages and response counts), and Comments (all screened written feedback organized by coach). You get the full dataset in a format that works for board presentations, HR reviews, or your own analysis.
CoachLeap reports are designed to be shared directly. The executive summary for each coach includes a CAMS coaching profile, balance index, and Coach Rating Index score. At the organizational level, you get a dashboard with program-wide metrics, coach comparison views, and trend data across seasons. Many Athletic Directors export the data to Excel and pull specific charts and tables into their board presentation slides.